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New BSA TOUR PLAN

 

Beginning May 11, 2012  any registered adult leader can file electronically with an automated approval process that provides for prompt electronic delivery of approved tour plan.
 

We recommend that you view the Tour and Activity Plan training video of this new online system before using it for the first time to file a tour plan. The applicant will need to establish an account and by logging into www.MyScouting.org then provide detailed information about tour's destination; dates; itinerary; participation and leadership; transportation plans and the training certifications needed for the tour.


How is it different?

  • The unit leadership certifies the plan.
  • The council reviews plans but does not approve them.
  • An email workflow can be used to notify the council, chartered organization, committee chair, and emergency contact that a plan has been submitted for review.
  • It contains interactive prompts and warnings.
  • It provides active links to program-required training and education.
  • It provides the ability to store, retrieve, copy, and reuse previously submitted tour and activity plans (not applicable to permits).
  • It provides the ability to update the plan up until the day before the tour and activity date.

 

Why should I complete a Tour Plan?

The Tour Plan is a checklist of best practices to be prepared for a safe and fun adventure. Completing the Tour Plan may not address all possible challenges but can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure.

In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines driver qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants. The Tour Plan should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangements, two-deep leadership, qualifications for supervision of activities, and transportation. In short, it helps a unit to protect both the youth members and adult leaders from unnecessary risk, injury, and liability.

Important information needed when filling out your Tour Plan:

  • Leadership contact information
  • Vehicle information
  • Description of the activity
  • Travel itinerary

 

A similar communication will be posted for volunteers on MyScouting, but we encourage you to share this information with your unit volunteer leaders.

For more information:
Click on Tour and Activity Plan training video and the Tour and Activity Plan FAQ.

 

 

 

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